It starts with your customer typing their AFM, the Greek tax number, in the cart, and runs to the document with its MARK, the email to the customer, credit notes, sales abroad and the customer statement. Every feature comes with an example, as the merchant sees it inside Shopify.
AIn the cart
The customer ticks “I need an invoice” and types their AFM in the cart. The check digit is verified on the spot, and the company name, registered address and tax office arrive automatically from AADE, the Greek tax authority, before the order is placed.
The block goes in from the theme editor, with no code, and takes on your store's colors and font. It works in cart drawers too.
BOn the order
You don't switch to another program. Inside the Shopify order sits the Timologio card: what will be issued, for whom, with which details. One click on «Έκδοση» (Issue) and the document gets its MARK.
From the same card you preview the document, correct the customer's details, skip an order, issue a credit note or print. The order also gets the tag “ΕΚΔΟΘΗΚΕ ΠΑΡΑΣΤΑΤΙΚΟ” (document issued), so you can filter your order list by it.
The screens from here on are the app as merchants see it, in Greek.
If the order has something to ship, the document issues when the parcel leaves, as the rule for goods in transit requires. If nothing ships, as with a digital product or a service, it issues with the order.
One order, one document. If the order changes before the document issues, the document goes out with the current items and the current total, not with whatever was in the order at first.
CThe document
An invoice when the customer has an AFM, a retail receipt when they don't. Same store, same app. If you sell to both, you don't need two different apps. Retail receipts on Max
| Περιγραφή | Ποσ. | Τιμή | ΦΠΑ | Αξία |
|---|---|---|---|---|
| Προϊόν Α, κωδ. 1040-1 | 2 | 40,00 | 24% | 80,00 |
| Προϊόν Β, κωδ. 1040-2 | 1 | 25,00 | 24% | 25,00 |
| Περιγραφή | Ποσ. | Τιμή με ΦΠΑ | ΦΠΑ | Αξία |
|---|---|---|---|---|
| Προϊόν Α, κωδ. 1040-1 | 2 | 49,60 | 24% | 99,20 |
| Προϊόν Β, κωδ. 1040-2 | 1 | 31,00 | 24% | 31,00 |
Same order, same total, two different documents: the invoice breaks down the net value and needs the customer's details, the receipt shows prices with VAT included and needs none. myDATA assigns the MARK and the UID at issue, and the QR code leads to the document's verification. The samples are in Greek; a document can also go out in English.
If you send your orders with a courier, the retail exemption from delivery documents doesn't cover you. Timologio adds the transport details to the invoice or receipt it is already issuing. One document, one MARK, one charge to your package.
For a shipment with no sale, the same card issues a separate delivery note: for samples, say, or as an internal transfer when goods move to another of your own premises.
If you switch it on, the customer receives the document by email as soon as it issues, with the PDF attached. Your store's name appears as the sender. Sending it doesn't use up another document from your package.
The document and the email go out in Greek or in English: you set it, or it follows the language the customer chose at checkout. You get a copy of every email sent.
Γεια σας,Hello,
Σας στέλνουμε συνημμένο το παραστατικό ΤΔΑ 000123 για την αγορά σας από Κατάστημα Δείγμα.Please find attached your invoice ΤΔΑ 000123 for your purchase from Κατάστημα Δείγμα.
Το παραστατικό έχει διαβιβαστεί ηλεκτρονικά στο myDATA της ΑΑΔΕ, οπότε θα το βρείτε και στα βιβλία σας.It has been transmitted electronically to the Greek tax authority (AADE) through myDATA.
Here the provider adds its own line and its logo.
In the order's Print menu, where you already print the packing slip, there is an entry for the official document. The orders list has it too, for several orders at once. And on the card, one click opens the PDF in a new tab.
The PDF is always available, for the document and for its credit notes, in the language it was issued in.
DWhen something changes
An issued document is never deleted. For full refunds the credit note issues on its own. For a partial refund you choose which units come back and issue a credit note from the card.
A receipt went out and the customer asked for an invoice? «Αλλαγή σε τιμολόγιο» (Change to invoice) does it properly, with a credit note and a new document. And if a product carries a different VAT rate, you correct it line by line before the document issues.
EAbroad
For consumers in other EU countries, if you are in the EU OSS scheme, the receipt goes out at 0% Greek VAT with the customer's country VAT on a line of its own, as Shopify charged it.
For customers outside the EU, the receipt goes out as an export, at 0% with your accountant's exemption code. For a business in another EU country, an intra-community invoice issues, but only once its VAT number is confirmed in VIES.
OSS receipts on Max How the OSS receipt is issued
FFor you and your accountant
Customer statement for every business with a VAT number, with all its documents, Excel for the accountant, print and email.
Detailed statistics: paid and unpaid invoices at a glance, monthly charts of collections and credit notes.
Three steps, about half an hour, once. You add the block to your cart, connect the provider with your business details and switch on what you want: invoices, receipts, the delivery note, emailing the customer. You decide what issues and what gets sent, and after that you do nothing per order.
The provider account is yours, in your business's name and AFM, and inside the app you see how many documents you have left in your package.
Installs in a few minutes, with no code. Every plan has a free trial.
We reply in Greek or English, whichever you prefer. You don't need the app installed to ask.
If you like, we set it up with you. You give us collaborator access to your store, and we add the block to your cart page and match it to your theme, at no charge.
